Senior Executive Assistant - EMEA

Established in 2017, Storyblok has rapidly ascended to the forefront of the global headless CMS landscape. Our vision is to “pioneer the future of content management, removing barriers between developer and marketing teams by offering an intuitive, scalable, and intelligent platform to deliver digital experiences from idea to success”.

Our team is made up of smart, passionate individuals who excel in their work. People who are comfortable taking on big ideas and figuring out the details along the way. With a dynamic team of over 220+ passionate individuals spanning 45+ countries, we're not just breaking boundaries; we're redefining them!

Our recent $80m Series C funding round, secured in June 2024, marked a crucial milestone for us. It has fueled our remarkable growth in the US market and accelerated our ongoing expansion and advancements across EMEA.

We're proud recipients of numerous awards, including recognition in G2's 2024 Best Software Awards. As a remote-first company, we have been officially recognized as one of the top 100 most flexible places to work, ranking #3 in the scale-up category as per Flexa Careers.

You will be joining a growing company where you can contribute to many “firsts”. Plus these benefits:

• Monthly remote work stipend (home internet costs, electricity). Home office equipment package right at the start (laptop, keyboard, monitor…)
• Home office equipment upgrade (furniture, ear plugs …) or membership to a local co-working space after your onboarding
• Sick leave benefit, parental leave and 25 days of annual leave plus your local national holidays
• Personal development fund for courses, books, conferences, and material
• VSOP (Virtual Stock Option Plan)
• The annual international team-building trip, quarterly and monthly online get-togethers
• As a fully remote company, with work-life balance at its core, you’ll enjoy flexible schedules
• An international team that loves to have fun at work and works hard together to accomplish shared goals

The Senior Executive Assistant will perform a variety of high-level administrative tasks and provide strategic support to Storyblok’s senior-level leaders. The incumbent’s responsibilities include managing calendars, organizing meeting agendas, making travel arrangements, preparing expense reports, and playing a key role in project management. To be successful in this role, you should be highly organized, possess exceptional time management skills, and have the ability to act autonomously with strategic insight.

• Manage calendars, schedule meetings, and coordinate appointments for the executive team with a strategic focus.
• Handle complex travel arrangements, including booking flights, accommodations, and creating detailed itineraries for business and personal work travel.
• Prepare and process travel expense reports, ensuring timely reimbursement.
• Keep the executive team informed of upcoming commitments, deadlines, and strategic priorities and remind them on deadlines.
• Maintain and update the executives' calendars with a focus on optimizing time management and efficiency.

• Act as a liaison between the executive team and internal/external stakeholders, fostering strategic relationships.
• Manage and orchestrate information flow across the executive team and various stakeholders efficiently and accurately.
• Communicate on behalf of senior executives with strategic insight and discretion.

• Arrange logistics and help preparing material for board meetings, executive team meetings, and other high-level events, ensuring strategic objectives are met.
• Plan, organize, and coordinate shareholder and external stakeholder meetings, including preparing agendas, leading communication, taking minutes, collecting needed information, and managing follow-ups.
• Coordinate the preparation of high-level meeting materials such as slides, company announcements, pre-read packages, intranet pages, etc.
• Ensure all meeting materials are prepared and distributed in a timely manner, aligning with strategic goals.

• Assist in the strategic planning and execution of projects and initiatives led by the executive team or led by you.
• Track progress, deadlines, and deliverables, ensuring projects remain on schedule and align with strategic objectives.
• Coordinate with various departments to gather information and updates for executive review, ensuring alignment with strategic priorities.

• Bachelor’s degree or equivalent experience.
• Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior executives.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Google Workspace, and other relevant software.
• Ability to work independently and as part of a team in a remote environment.
• High degree of professionalism and discretion in handling confidential information.
• Experience in project management is a plus.

Remote (home) work opportunity or funded by Storyblok co-working space

Storyblok has a commitment to diversity and inclusion. We strive to create a hiring environment in which all people feel they are equally respected and valued, irrespective of gender identity or expression, sexual orientation, ethnicity, age, religion, citizenship or any other characteristic. You can find more information about our privacy policyhere.

All communications regarding job opportunities at Storyblok will come from an official Storyblok employee with an email address ending in @storyblok.com. We will never redirect you to another portal or another site that is unrelated to our domain (storyblok.com).

Here is a sneak peek of Storyblok’s Visual Editor

Originally posted on Himalayas